One of the important things that you should keep in mind in your quest to get funding is that the various grant sources require that you follow certain formats when submitting your grant application to them. How much information to provide and when to provide them really depends on the requirements of the grant maker. The best way to find out what these are is to study the website of your prospective funding source. They will usually outline their requirements and application format there. If you can’t find that information in their website, give them a call or email them so you can get it.
If you’re trying to get funding from Uncle Sam, there are common elements in the application package that they require applicants to submit. Of course, each agency has different requirements so you should be careful to tailor-fit your application accordingly. These common elements include a cover letter, certification forms, assurances forms, and budget narratives. You will also be required to attach certain documents such as the resumes of the people in your organization, among others.
As far as private sector funding sources are concerned, they usually require an initial letter of inquiry before considering your proposal. A letter of inquiry is just a short letter where you basically ask the potential grantor if they would be interested to fund your project. Many organizations require only this for the initial contact since they are usually inundated with unsolicited proposals that take a lot of their time to review.
Only after they have responded to your inquiry will the organization then require you to submit a cover letter together with the grant application form. Many private funders use the Common Grant Application form developed by the National Network of Grantmakers. Like federal agencies, they will also require mandatory attachments.
When submitting your grant application package to a prospective funder, be sure to review the criteria first. Be sure to write and format your request so that it complies with the guidelines set forth by the grant maker. Follow the format to the letter, including pagination, the order of information, and the documents that you need to attach. For federal grants, applications will be evaluated based on a point system where the maximum score is 100 points. By following the criteria carefully, you increase your chances of being awarded the grant.
For private organizations, be sure to ask first if they use the Common Grant Application form or have another format. They also have their own evaluation criteria and you increase your chances of getting the award if you customize your application to their requirements.
Many organizations have now also harnessed the power of the Internet to streamline the grant application process. Many of them now require applicants to fill out their applications online. Called e-grants, the format is basically similar to traditional paper applications but the difference is that you have to put the information in their online form, always keeping a close watch on the limitations on the number of words, the boxes that need to be checked, and the other technical requirements.
Before you submit your final request, be sure to proofread it for errors and ensure that you have all the documents required in the package.
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